Free landlord notice template
Landlord notice of intent to enter the unit
Most states require advance notice before a landlord enters, except in emergencies: 24 hours in writing in California (mail it at least 6 days ahead), 2 days in Arizona and Washington. Use this notice for repairs, inspections and showings.
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Re: Notice of entry to [Rental address with unit]
Dear [Tenant name(s)], This is notice that we intend to enter the unit at [Rental address with unit] on [Date(s) of entry], [Time or window], for the following purpose: [Purpose]. The following people will enter: [Who will enter]. You do not need to be present. If this time does not work for you, or you have any objection, please call [Phone to reschedule or object] before the date above so we can arrange another time. Thank you, [Your name]
When to use this letter
- Scheduled repairs, maintenance or pest control
- Annual inspections or smoke alarm checks
- Showing the unit to buyers or new tenants
Where to send it
Address it to the tenant(s) at the unit.
Tips before you mail it
- California: 24 hours' written notice; a mailed notice is presumed reasonable if mailed at least 6 days before entry.
- Washington: state the exact time or window and a phone number for objections.
- Enter only at reasonable times and only for the purpose stated.
The full template text
Re: Notice of entry to {{propertyAddress}}
Dear {{tenantNames}},
This is notice that we intend to enter the unit at {{propertyAddress}} on {{entryDate}}, {{entryWindow}}, for the following purpose: {{purpose}}.
The following people will enter: {{who}}.
You do not need to be present. If this time does not work for you, or you have any objection, please call {{phone}} before the date above so we can arrange another time.
Thank you,
{{signature}}Text in {{double braces}} is filled in from the form above. This is a general template, not legal advice.