Free landlord notice template
New York notice that rent was not received (RPL 235-e, certified mail)
New York landlords must send this notice by certified mail when rent is not received within five days of the due date. Skipping it gives the tenant a defense in a nonpayment case.
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Re: Notice that rent payment has not been received
Dear [Tenant name(s)], This notice is sent under New York Real Property Law section 235-e(d). Your rent payment of [Rent amount] for [Rent period] at [Rental address with unit], due on [Due date in the lease], has not been received. If you have already made this payment, please [How to reach you] with the date and method of payment so we can locate it. Otherwise, please make the payment as soon as possible. Sincerely, [Your name]
When to use this letter
- The unit is in New York and rent was not received within 5 days of the lease due date
- Every month a tenant is late, before or alongside a 14-day demand
Where to send it
Address it to the tenant(s) at the unit, or the address for notices in the lease.
Tips before you mail it
- Send it once 5 days have passed after the due date, by certified mail.
- Any late fee must wait until rent is more than 5 days late and is capped at $50 or 5% of the rent, whichever is less (RPL 238-a).
- This is separate from the 14-day rent demand under RPAPL 711(2).
The full template text
Re: Notice that rent payment has not been received
Dear {{tenantNames}},
This notice is sent under New York Real Property Law section 235-e(d).
Your rent payment of {{rentDue}} for {{rentPeriod}} at {{propertyAddress}}, due on {{dueDate}}, has not been received.
If you have already made this payment, please {{contact}} with the date and method of payment so we can locate it. Otherwise, please make the payment as soon as possible.
Sincerely,
{{signature}}Text in {{double braces}} is filled in from the form above. This is a general template, not legal advice.