Mailing & serving notices
How do I send lease violation letters and tenant notices in bulk?
Updated · By the Landlord Notice Mail team
Put tenant names, units and mailing addresses in a spreadsheet, merge them into one notice template, and mail each letter separately with its own Certified Mail tracking number and receipt. With the Landlord plan you upload the CSV, check a preview of each letter, and we print and mail them all.
| Option | Good for | Proof per tenant |
|---|---|---|
| Print, stuff and go to the counter | A handful of letters | Yes, but you fill in every form |
| Generic bulk mail services (mail merge) | Marketing letters and invoices | Varies; certified often extra or unavailable in bulk |
| Landlord plan CSV upload | Rent, violation, entry and renewal notices | Yes, tracking and proof-of-mailing PDF per letter |
How to prepare the CSV
- One row per notice: tenant name(s), unit, street, city, state, ZIP.
- Columns for anything that changes per tenant: amount due, violation date, entry time.
- Separate rows for each adult tenant if you send individual copies (see notices to every tenant).
Keep each letter individual
A legal notice must be addressed to the tenant it concerns. Bulk sending is about saving time, not about one letter to many people: each notice should name its tenant and unit and carry its own tracking number and proof.
Quick answers
How to send lease violation letters in bulk?
Use a template with merge fields and a CSV of tenants; each letter is printed, mailed certified and tracked separately.
Best way to mail letters in bulk from a spreadsheet?
Upload the spreadsheet to a print-and-mail service that merges it into your letter. For tenant notices, choose one that sends each letter by Certified Mail with its own receipt.
Do I need a USPS bulk mail permit?
Not for certified notices sent through us. Presorted marketing mail permits are a different thing.
What to do next
Bulk upload is part of the Landlord plan: $29/month with 5 certified notices included and extra notices at the regular per-letter price.
Start the Landlord planSources
Checked: . General information, not legal advice. Fees and rules change: confirm current values at the official links above.