Security deposit itemization
What must a New York landlord send within 14 days about the security deposit?
Updated · By the Landlord Notice Mail team
Within 14 days after the tenant vacates, a New York landlord must give the tenant an itemized statement of the reasons for keeping any part of the deposit and return the rest. A landlord who misses the 14 days forfeits any right to keep any portion of the deposit.
Earlier, within a reasonable time after either side gives notice to end the tenancy, the landlord must tell the tenant in writing of their right to request an inspection before moving out and to be present at it.
| Notice | When | Consequence |
|---|---|---|
| Right to a pre-move-out inspection | Reasonable time after notice to end the tenancy | Written notice required |
| Itemized statement + balance | Within 14 days after the tenant vacates | Miss it and you forfeit the right to keep any part |
Proving the 14 days
Because the penalty is losing the whole deduction, the mailing date matters. Mail the statement by Certified Mail so the date is on a USPS receipt, and keep a copy with photos and invoices supporting each deduction.
Quick answers
Does New York require certified mail for the deposit statement?
The statute requires the itemized statement within 14 days; it doesn't require certified mail, but certified mail is the easiest way to prove the date.
What deductions are allowed?
Unpaid rent, damage beyond ordinary wear and tear, and certain other charges the statute lists. Itemize each one.
Do I also need to send a late rent notice by certified mail in New York?
Yes, a separate rule applies. See New York's certified mail late rent notice.
What to do next
Send the itemized statement by Certified Mail with return receipt for $17.99, or on the $29/month Landlord plan with 5 certified notices included.
Send a deposit itemizationSources
Checked: . General information, not legal advice. Fees and rules change: confirm current values at the official links above.